Got a big corporate retreat on the horizon? If so, you better get planning. The earlier you start to make your preparations, the smoother your day will be. We’ve put together a few tips for you to make things run as smooth as silk. It doesn’t matter whether you are running the event for employees or clients, the mechanics are all the same. Let’s take a closer look.
Find the perfect venue
It can be difficult to say what makes the perfect venue for a corporate event. However, one thing’s for certain – the further you travel, the more expensive it’s going to be. There are, however, some upsides for going to strange – and maybe exotic – locations. And, if you are looking to appeal to wealthy clients, it might make perfect sense. Regarding venues, it depends on what you are planning. Hotels are ideal for most corporate parties, but there are plenty of other options like ranch retreat cabins or hocking hills cabins. Even adventure parks are getting in on the act these days, which will give attendees a little fun as well as business.
Arrange your travel
Make sure you book your trip well in advance, or you could encounter problems. Because it’s a corporate affair, you are likely to have to book travel for everyone, which can get confusing. It’s best to have everyone arrive locally at the same place, and all travel together. There are various tools out there that can help make it easier for you to book. Think about Shofur, for example, if you plan on booking coaches. If you are flying, don’t forget that airlines often have a lot of incentives for group business flyers. You may also consider getting help from business travel services to help you with your travel plans.
Arranging the activities
Every corporate event is different, of course – and there will be a schedule you need to keep. However, it’s best to involve people in some way. Nobody wants to spend their time traveling far afield to be told something they already know. Why not ask them what they want? You could hold a Q&A session or ask them to fill out a client or employee survey. Find out what will make the event special for them – in a business sense, of course. And, you should find people are a lot more engaged with the whole trip.
Don’t be precious about it
After setting up an entire event by yourself, it can be easy to take on too much responsibility for its success. You might find yourself starting to micromanage people, or just doing too much. Try to avoid doing so – take a top-down view of proceedings and find a good team to pass on duties. Delegation is vital in all parts of business – even event organization. You can then concentrate on getting the flavor of the event right, and let others arrange the nuts and bolts.
Lighten the tone occasionally
Of course, corporate events are supposed to be all about business. But, there’s no need to stay serious for the entire event. Why not lighten things up a little by doing some fun stuff, too? It’s great for team bonding or meeting new people. You could do some fun activities, or maybe hire a comedian as a speaker.
Any more tips to add? Feel free to leave them below!