Published On: Wed, Apr 6th, 2016

Tech Solutions Succesful Businesses Are Using To Make Things Much Easier

Setting up a business is far from easy. There is a lot of financial concerns and official documents to worry about. Most startups want to get it all out of the way so you can get on with the business of actually doing some business. But they should stop to consider what methods you’re going to be using to run their company before their dive headlong into it. Success in companies is down to strategy and technology more than ever. By finding the right solutions to organisational problems, a lot of time and money can be spent. There are all kinds of ways technology can help companies do better and we’re going to take a look at some of them now.

Setting up a businessConnecting to customers

Doing business online can mean a lot more than exchanging the goods. It can mean providing a service that requires communication and file-sharing. This is particularly true of business to business (B2B) transactions. Companies that work to deliver outsourced services need quick communication and file transfer. This way, extra time isn’t wasted. Adeptia B2B software is an example of how companies are using Cloud networks and similar software to keep data moving faster. Less time waiting means a business can deliver its services faster than before. This has always been a particularly marketable trait.

Accounting

The finances of any business are an aspect that require a keen eye and an understanding how budgeting works. However, doing it in paper form is becoming costly and inefficient. It requires both resources and storage. Not to mention the time it takes to draft up new sheets now and then. Software like Quickbooks make it easier to manage finances like payroll and invoices. Meanwhile, database software allows finances to be kept up to date in an easily organised form. Instead of using new sheets that require more storage, it can all be kept in one file. These files are easily updated so you can accommodate new incomings and overheads without having to start from scratch, too.

File management

Similar to the space needed to manage all the accounts, it can often be a cumbersome business to keep on top of file management in an organisation. Particularly if multiple people need to make use of the same files.  Cloud computing can once again provide the solution by allowing anyone to access your network on the Cloud from any location. Cloud computing can also reduce the amount of physical storage, like hard drives, you need in your business. File and folder management software can make it easier and quicker to navigate through your computer’s system, too. Reducing time spent looking for certain files means more time can be dedicated to actually doing your work. Start with a strong plan to keep things organised and make sure you keep it up.

Human resources

In companies that rarely or never have disputes, sometimes it can seem unnecessary to have a person dedicated to the role of human resources. Sometimes, the work of a person can better be done by a piece of software. There are lots of different options for HR software available. These can automate the tasks of tracking holidays and absences, benefits and training. A manager can browse through quick, accurate reports. When situations require manual intervention, they can be alerted. Some companies will always have need of HR representatives. Others, how, can save themselves the cost of an employee. This is thanks to software that can practically make anyone capable of overseeing most of HR’s duties in the organisation.

Communicating with potential customers

Too often, the process of customer service is reactive. You wait for them to get in contact with you and then you answer queries. However, companies are using pro-active means to get in touch with them. Solving problems before they have a chance to give a bad representation of the business and taking the opportunity to market, as well. One of the means of communicating with potential customers is by chatting with them. Software that lets you chat to people visiting your site is becoming more prevalent. Big businesses don’t always have the time to offer these services to their customer, so it can be particularly useful for startups. Larger companies can offer more competitive prices. Offering better customer service can give you a selling point valuable all on its own.

Managing social media

Social media is an integral part of communication and marketing in business these days. It is perhaps the most valuable asset the internet has to offer to a business. But it’s not as easy as it seems. Besides the need to plan and prepare interesting content, it can take a lot of time. Time that’s only exacerbated by dealing with different interfaces in different platforms. Social media management software and websites eliminate the need to visit different platforms. Instead they produce everything on the format on one screen. You can also use them to schedule posts ahead of time so you don’t have to constantly revisit them throughout the day. Of course, you will still need time to create and strategize content. But with social media management tools, at least delivering it is a lot easier and less time consuming.

Inventory management

For any business that runs with resources that are used or transported often, inventory and loss are two very important aspects. In retail, those goods are valuable commodities there for the purpose of being sold. In manufacturing, it can materials needed to complete projects. It can also be safety equipment used by the staff. The point is that the inventory of a business is rarely not worth keeping an eye on. Inventory management allows you to automate the system that does that. Inventory management systems can help you pinpoint missing items and remedy those situations. This way you don’t have to keep an eye on it yourself.

Content production

A lot of businesses are in the business of producing content. This is often used to build links to their commercial options or brand for them. However, it can cost a lot of money to hire a website designer to create a site that can dynamically handle new content all the time. That’s why most businesses make use of platforms already existing. Websites can link to and contain blogging platforms like WordPress. These platforms come with a community full of tutorials and support that make it easier to produce content and get it online. This way, the bulk of time in producing content is spent actually making that content. Not trying to get it online.

Scheduling

Timeliness is important to any successful business. A company that can’t deliver on time isn’t going to be winning any good points for their reputation. While the owner or executive of a company might have their own timing on point, can they promise the same for their employees? Scheduling software allows business owners to set up a dynamic, constant schedule for not just themselves but the whole team. Fieldaware is an example of software that can help. These software act on reminders set for meetings, project deadlines and appointments no matter where you are. Keep things on schedule and make sure your employees are open with their communication when things run late.

Security

There are few things more important in a business, particularly online businesses, than security. Your computer or network could be susceptible by those with malicious purposes. In the best case scenarios, this can mean that you lose valuable company data or even trade strategies. Worse, it can compromise your finances, which means contacting your banks to close them down for a while. In the worst case, however, it means losing your customer’s financial data. Large scale hacks have made the news recently. Always damaging the reputation of companies that fail to protect their sensitive data. Securing your computer and your network is more than just recommended, it is vital.

Email

Email is more than just a method of keeping touch with others in your business and partners. It can be both a great marketing tool and a means of widespread communication. Forms of communication are evolving. Still, the emailed newsletter remains a great way to disseminate information. Whether it’s internal or outside the company. That’s why services like Mailchimp are designed to make it easier to email more people at once. Using mailing lists you can build up yourself, you can send communications to whomever needs them with little effort on your part. Otherwise, it can take a lot of manual hunting to add all the necessarily recipients to your emails, which just wastes time.

In an age during which businesses are growing more and more digital, success of a business depends on how well we use our tech. Whether it’s a means of reducing the amount of time a process takes or making ourselves more secure. Getting in touch with customers to provide service or keeping ourselves on schedule. There’s software and services that can make almost every aspect of our businesses better. To compete with the best of your competition, you’ll likely need to use them all.